E-Class Record Excel Free Download 2018: A Guide for Teachers
If you are a public school teacher in the Philippines, you might have heard of the Electronic Class Record (ECR) templates that the Department of Education (DepEd) provides for free. These templates are designed to help you compute and record your students' grades in a consistent and efficient way, following the Policy Guidelines on Classroom Assessment for the K to 12 Basic Education Program.
In this article, we will explain what an E-Class Record is, how to download and use the ECR templates, and some tips and tricks for making the most out of them. We will also answer some frequently asked questions about the ECR templates and provide some useful links and resources for further guidance.
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What is an E-Class Record?
An E-Class Record is a spreadsheet file that contains formulas and functions that automatically calculate and display your students' grades based on their performance in various learning activities. The ECR templates are aligned with the DepEd Order No. 8, s. 2015, which specifies the grading system, assessment components, and transmutation tables for each grade level and learning area.
The ECR templates are available for Grades 1 to 12, covering all subjects in the K to 12 curriculum. They are also compatible with different versions of MS Excel, from 2007 to 2016. You can use them offline or online, depending on your preference and internet connection.
Benefits of using an E-Class Record
Using an E-Class Record has many benefits for teachers, such as:
It saves time and effort by automating the computation and recording of grades.
It reduces errors and inconsistencies by following a standard format and formula.
It facilitates data analysis and reporting by generating summary tables and charts.
It supports data management and security by allowing you to save and backup your files.
It enhances transparency and accountability by providing clear and accurate information on student progress.
Challenges of using an E-Class Record
Using an E-Class Record also has some challenges for teachers, such as:
E-Class Record Templates for K to 12 Basic Education Program
How to Use DepEd Electronic Class Record (ECR) Templates
Download Free ECR Templates for Grade 1 to Grade 10
User Manuals for DepEd E-Class Record Templates
Policy Guidelines on Classroom Assessment for the K to 12 Basic Education Program
DepEd Order No. 8, s. 2015 on Electronic Class Record
Simplified ECR Templates Using Basic Features in a Spreadsheet File
DepEd Official Website and Learner Information System (LIS) Website for ECR Templates
Technical Assistance and Orientation for School Personnel on ECR Templates
Updates and Memorandum on Electronic Class Record from DepEd
Computation of Grades Consistent with DepEd Order No. 8, s. 2015 Using ECR Templates
Electronic Class Record User Manual for Grades 1-3
Electronic Class Record User Manual for Grades 4-6
Electronic Class Record User Manual for Grades 7-10
Electronic Class Record User Manual for Senior High School (SHS)
Download Zip File of All Grade 1 ECR Templates
Download Zip File of All Grade 2 ECR Templates
Download Zip File of All Grade 3 ECR Templates
Download Zip File of All Grade 4-6 ECR Templates
Download Zip File of All Grade 7-10 ECR Templates
Download Zip File of All Senior High School (SHS) ECR Templates
ECR Templates for Filipino Subject for Grade 4-10
ECR Templates for English Subject for Grade 4-10
ECR Templates for Mathematics Subject for Grade 4-10
ECR Templates for Science Subject for Grade 4-10
ECR Templates for Home Economics Subject for Grade 7-10
ECR Templates for Araling Panlipunan Subject for Grade 4-10
ECR Templates for Edukasyon sa Pagpapakatao (EsP) Subject for Grade 4-10
ECR Templates for Technology and Livelihood Education (TLE) Subject for Grade 7-10
ECR Templates for Music, Arts, Physical Education and Health (MAPEH) Subject for Grade 7-10
ECR Templates for Edukasyong Pantahanan at Pangkabuhayan (EPP) Subject for Grade 4-6
Summary and General Average ECR Template for SY 2015-2016 for Grade 5-6
Summary and Final Grades ECR Template for Grade 1 to Grade 10 and SHS
It requires basic computer skills and knowledge of MS Excel.
It depends on the availability and reliability of computer devices and internet connection.
It may encounter technical issues or glitches that need troubleshooting or support.
It may need customization or modification to suit your specific needs or preferences.
It may not capture all aspects of student learning or assessment that are not quantifiable or measurable.
How to download and use the E-Class Record templates
To download and use the ECR templates, you need to have a computer device with MS Excel installed. You also need to have an internet connection to access the websites where you can download the templates. Here are the steps to follow:
Downloading the templates from the DepEd website
Go to , the official website of DepEd.
Scroll down to find the list of ECR templates for each grade level and subject area. Click on the link of the template that you need and wait for it to download.
Save the downloaded file in your computer device and make sure to rename it according to your school, grade level, section, and subject area.
Downloading the templates from the LIS website
Go to , the official website of the Learner Information System (LIS).
Login with your username and password. If you don't have an account yet, you can register as a new user.
Click on the Reports tab and select E-Class Record from the drop-down menu.
Choose the school year, grade level, section, and subject area that you want to generate an ECR template for.
Click on Generate Template and wait for it to download.
Save the downloaded file in your computer device and make sure to rename it according to your school, grade level, section, and subject area.
Using the templates in MS Excel
Open the ECR template file in MS Excel. You will see different worksheets or tabs at the bottom of the screen, such as School Form 5, Summary Table, Learner's Names, and Quarterly Grades.
Start by entering your school name, school ID, region, division, district, grade level, section name, subject name, teacher name, and teacher ID in the School Form 5 worksheet. This will automatically populate the other worksheets with the same information.
Next, enter your students' names and LRN in the Learner's Names worksheet. This will also automatically populate the other worksheets with the same information.
Then, enter your students' scores or ratings in each assessment component in the Quarterly Grades worksheet. You can choose from written work (WW), performance task (PT), or quarterly assessment (QA). The template will automatically compute and display the weighted scores, initial grades, transmuted grades, and descriptive ratings for each student.
Finally, review and verify your entries and computations in each worksheet. You can also view the summary table and charts that show the distribution and performance of your students.
Tips and tricks Tips and tricks for using the E-Class Record templates
To make your experience of using the ECR templates more enjoyable and productive, here are some tips and tricks that you can try:
Customizing the templates according to your needs
While the ECR templates are designed to follow the DepEd guidelines, you can still customize them according to your needs or preferences. For example, you can:
Add or delete rows or columns to adjust the number of students or assessment components.
Change the font size, color, or style to make the text more readable or appealing.
Insert or delete images, shapes, or charts to enhance the visual presentation of your data.
Modify the formulas or functions to alter the computation or display of grades.
Protect or unprotect the worksheets or cells to prevent accidental changes or errors.
However, be careful not to change the essential elements of the templates, such as the grading system, assessment components, and transmutation tables. Doing so might affect the accuracy and consistency of your grades and reports.
Saving and backing up your files
To avoid losing your data or files due to technical problems or accidents, it is important to save and backup your files regularly. You can do this by:
Saving your files in different locations, such as your computer device, external hard drive, USB flash drive, or cloud storage service.
Naming your files clearly and consistently, such as by school year, grade level, section, and subject area.
Updating your files whenever you make changes or additions to your data or grades.
Checking your files for errors or inconsistencies before closing them.
Recovering your files from previous versions or backups if they get corrupted or deleted.
Printing and submitting your reports
To print and submit your reports using the ECR templates, you need to have a printer device and paper. You also need to follow the DepEd guidelines and deadlines for submitting your reports. Here are some steps to follow:
Select the worksheet or tab that you want to print, such as School Form 5, Summary Table, or Quarterly Grades.
Go to File > Print and choose the printer device and settings that you want to use.
Preview the printout and make sure that it fits the page size and orientation that you want.
Click on Print and wait for the printout to finish.
Repeat the steps for each worksheet or tab that you want to print.
Arrange and staple the printouts according to the order and format that DepEd requires.
Submit the printouts to your school head or division office before the deadline.
Frequently asked questions about the E-Class Record templates
Q1: What are the requirements for using the E-Class Record templates?
A1: To use the ECR templates, you need to have a computer device with MS Excel installed. You also need to have an internet connection to access the websites where you can download the templates. You also need to have basic computer skills and knowledge of MS Excel.
Q2: How can I update my E-Class Record templates to the latest version?
A2: To update your ECR templates to the latest version, you need to download the new templates from the DepEd website or LIS website. You can then copy and paste your data from your old templates to your new templates. However, be careful not to overwrite any formulas or functions that might have changed in the new templates.
Q3: How can I troubleshoot some common errors in the E-Class Record templates?
A3: To troubleshoot some common errors in the ECR templates, you can try these solutions:
If you see #DIV/0! in some cells, it means that there is a division by zero error. You can check if there is any zero value in the denominator of a fraction or percentage calculation.
If you see #N/A in some cells, it means that there is no applicable value for that cell. You can check if there is any missing data in the input cells, or if there is any mismatch between the data and the lookup table.
If you see #NAME? in some cells, it means that there is an unrecognized name or text in the formula or function. You can check if there is any typo or mistake in the name or text, or if there is any missing quotation mark or parenthesis.
If you see #NUM! in some cells, it means that there is an invalid number in the formula or function. You can check if there is any non-numeric value in the input cells, or if there is any wrong format or sign in the number.
If these solutions do not work, you can contact the DepEd or LIS technical support team for further assistance.
Q4: How can I get technical support for using the E-Class Record templates?
A4: To get technical support for using the ECR templates, you can contact the DepEd or LIS technical support team through these channels:
Email: ecr.support@deped.gov.ph or lis.support@deped.gov.ph
Phone: (02) 8636-1663 or (02) 8638-7529
Facebook:
You can also visit the DepEd website or LIS website for more information and resources on using the ECR templates.
Q5: How can I give feedback or suggestions for improving the E-Class Record templates?
A5: To give feedback or suggestions for improving the ECR templates, you can fill out this online form: . You can also send your feedback or suggestions to the DepEd or LIS technical support team through the channels mentioned above.
Conclusion
In this article, we have discussed what an E-Class Record is, how to download and use the ECR templates, and some tips and tricks for making the most out of them. We hope that this article has helped you understand and appreciate the benefits and challenges of using an E-Class Record for your classroom assessment and reporting. We also hope that you have found some useful answers and resources for your questions and concerns about the ECR templates.
If you have any feedback or suggestions for us, please feel free to leave a comment below. We would love to hear from you and improve our content. Thank you for reading and happy teaching! 44f88ac181
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